Choose the Arkbase plan that fits your firm
Arkbase combines CRM, ATS, workflow visibility, and business operations for modern search and recruitment firms. Start with a strong operational foundation, then unlock deeper automation, ownership, consultant management, and remuneration logic as your firm grows.
Core CRM and ATS for firms that want to replace scattered tools with a clean, modern operating foundation.
- Companies, contacts, jobs, candidates, contracts, and invoices in one place
- Kanban and list views for daily workflow visibility
- Branded job portal and custom application forms
- Messaging, templates, dashboards, and core permissions
A deeper operating system for firms that need automation, ownership logic, consultant operations, remuneration, and premium workflow control.
- Everything in Essentials, plus advanced workflow customization
- Consultant management, remuneration packages, and earnings logic
- Ownership tracking and ownership automation framework
- Advanced branding, audit controls, eSign support, and WordPress embed
| Feature | Essentials | Professional |
|---|---|---|
| Core platform | ||
Companies & contacts Keep all client companies and contacts in one structured workspace, with rich profiles, notes, and linked activity. | ✓ | ✓ |
Jobs & candidate tracking Manage jobs, applicants, and candidate progress in one place with structured workflows and status visibility. | ✓ | ✓ |
Kanban and list views Switch between visual pipelines and structured lists across key work areas such as companies, contacts, jobs, contracts, and more. | ✓ | ✓ |
Activity feed Get a clear timeline of what happened, when, and by whom across key records. | ✓ | ✓ |
Dashboard & reporting View key business data, pipeline visibility, and operational summaries in one place. | ✓ | ✓ |
| Collaboration | ||
Messaging with templates Send and manage structured outreach with reusable templates for faster, more consistent communication. | ✓ | ✓ |
Interview & meeting coordination Organize interviews, meetings, and related activity in a more structured way inside the workflow. | ✓ | ✓ |
| Commercial operations | ||
Contract management Create, manage, and track contracts and commercial agreements from inside the platform. | ✓ | ✓ |
Invoice management Keep invoicing connected to client and placement activity so commercial operations stay close to delivery. | ✓ | ✓ |
| Public hiring experience | ||
Custom job portal Publish your open roles to a branded public-facing job portal. | ✓ | ✓ |
Custom application forms Shape the application flow around the data you actually want to collect. | ✓ | ✓ |
WordPress job board embed Embed your live job board into your WordPress site without maintaining a separate careers experience. | — | ✓ |
| Branding & control | ||
Branded system appearance Add your logo, colors, and core visual identity so the product feels aligned with your firm. | ✓ | ✓ |
Advanced theming & portal branding Take control of the full look and feel across system and portal experiences with deeper branding and styling options. | — | ✓ |
Roles & permissions Control who can view, edit, approve, and manage different parts of the system. | ✓ | ✓ |
Advanced access control Go beyond basic roles with more structured access governance for growing teams. | — | ✓ |
| Search firm operations | ||
Consultant management Manage consultants, consultant records, lifecycle status, contracts, and related operational context in one place. | — | ✓ |
Ownership tracking Track who owns a relationship, account, or delivery responsibility across your business. | — | ✓ |
Ownership automation Automatically assign, retain, transfer, or release ownership based on your firm’s rules and real-world behaviour. | — | ✓ |
Remuneration packages Build and manage remuneration structures for different consultant profiles and commercial models. | — | ✓ |
Commission & earnings logic Support anything from straightforward commissions to more advanced earning structures with visibility and control. | — | ✓ |
Payables & remuneration operations Turn remuneration logic into operationally usable payables and earnings workflows. | — | ✓ |
| Automation & integrations | ||
Workflow automation Reduce repetitive admin and standardize how work moves through the business. | — | ✓ |
Audit trail & advanced data controls Gain more structured oversight over sensitive actions, data exports, and operational accountability. | — | ✓ |
eSign support Send agreements for signature and keep signed documents tied to the relevant workflow. | — | ✓ |
| Security & GDPR | ||
Granular roles & permissions Control who can view, edit, approve, export, and manage different parts of the system with structured permission logic. | ✓ | ✓ |
Privacy-conscious architecture Arkbase is built for firms handling sensitive client, candidate, and commercial data with a more disciplined privacy posture in mind. | ✓ | ✓ |
Advanced audit and data controls Gain stronger oversight over sensitive actions, data exports, and operational accountability as governance needs increase. | — | ✓ |
Higher-trust admin controls Support a cleaner separation between everyday users and higher-trust administrative actions in growing firms. | — | ✓ |
Companies & contacts
Keep all client companies and contacts in one structured workspace, with rich profiles, notes, and linked activity.
Jobs & candidate tracking
Manage jobs, applicants, and candidate progress in one place with structured workflows and status visibility.
Kanban and list views
Switch between visual pipelines and structured lists across key work areas such as companies, contacts, jobs, contracts, and more.
Activity feed
Get a clear timeline of what happened, when, and by whom across key records.
Dashboard & reporting
View key business data, pipeline visibility, and operational summaries in one place.
Messaging with templates
Send and manage structured outreach with reusable templates for faster, more consistent communication.
Interview & meeting coordination
Organize interviews, meetings, and related activity in a more structured way inside the workflow.
Contract management
Create, manage, and track contracts and commercial agreements from inside the platform.
Invoice management
Keep invoicing connected to client and placement activity so commercial operations stay close to delivery.
Custom job portal
Publish your open roles to a branded public-facing job portal.
Custom application forms
Shape the application flow around the data you actually want to collect.
WordPress job board embed
Embed your live job board into your WordPress site without maintaining a separate careers experience.
Branded system appearance
Add your logo, colors, and core visual identity so the product feels aligned with your firm.
Advanced theming & portal branding
Take control of the full look and feel across system and portal experiences with deeper branding and styling options.
Roles & permissions
Control who can view, edit, approve, and manage different parts of the system.
Advanced access control
Go beyond basic roles with more structured access governance for growing teams.
Consultant management
Manage consultants, consultant records, lifecycle status, contracts, and related operational context in one place.
Ownership tracking
Track who owns a relationship, account, or delivery responsibility across your business.
Ownership automation
Automatically assign, retain, transfer, or release ownership based on your firm’s rules and real-world behaviour.
Remuneration packages
Build and manage remuneration structures for different consultant profiles and commercial models.
Commission & earnings logic
Support anything from straightforward commissions to more advanced earning structures with visibility and control.
Payables & remuneration operations
Turn remuneration logic into operationally usable payables and earnings workflows.
Workflow automation
Reduce repetitive admin and standardize how work moves through the business.
Audit trail & advanced data controls
Gain more structured oversight over sensitive actions, data exports, and operational accountability.
eSign support
Send agreements for signature and keep signed documents tied to the relevant workflow.
Granular roles & permissions
Control who can view, edit, approve, export, and manage different parts of the system with structured permission logic.
Privacy-conscious architecture
Arkbase is built for firms handling sensitive client, candidate, and commercial data with a more disciplined privacy posture in mind.
Advanced audit and data controls
Gain stronger oversight over sensitive actions, data exports, and operational accountability as governance needs increase.
Higher-trust admin controls
Support a cleaner separation between everyday users and higher-trust administrative actions in growing firms.
Built with privacy, access control, and data protection in mind
Arkbase is designed for firms handling sensitive client, candidate, and commercial data. The platform is built on a privacy-conscious architecture with strong access control foundations, org-level separation, and features that support more disciplined data handling.
Strong access control foundations
Control who can view, edit, approve, export, and manage different parts of the system with structured permissions and role-based access.
- Granular roles and permissions
- Separation between everyday users and higher-trust admin actions
- Designed for growing teams with more complex governance needs
GDPR-aware data handling
Arkbase includes core foundations to help firms operate more responsibly when handling personal data across candidates, clients, contacts, and internal users.
- Privacy-conscious architecture
- Data export and audit-oriented controls in higher tiers
- Built for firms that need a more serious compliance posture
Compliance ultimately depends on how each firm configures and uses its processes, but Arkbase is being built to provide a strong operational foundation for secure, privacy-aware recruitment and search workflows.
Beta and early-bird access: final packaging may evolve as Arkbase moves through founder-led beta and launch phases.
Need a tailored setup? Migration, onboarding, and implementation support can be offered separately.